The following represent core duties. Other related duties assigned as needed.
Treasury and Financial Management
- Manage and reconcile all cash, bank accounts, investment accounts, and transfers.
- Process and record receipts, disbursements, vendor payments, payroll entries, and journal transactions.
- Monitor cash flow and prepare periodic cash position reports.
- Maintain financial records in accordance with M.G.L. Ch. 41 and state regulations.
- Maintain the general ledger and chart of accounts.
- Prepare monthly, quarterly, and annual financial statements and management reports.
- Assist in developing annual budgets and multi-year financial projections.
- Prepare fund-level reporting for operational, capital, grant, and special revenue accounts.
- Support preparation of annual DOR/DLS reporting.
- Coordinate year-end closing procedures and support annual external audits.
- Ensure adherence to GAAP, GASB, and all applicable requirements.
- Maintain accurate records for all grants and ensure compliant expenditures and documentation.
- Assist with procurement compliance under M.G.L. Ch. 30B.
- Maintain internal control procedures to safeguard District funds.
- Maintain QuickBooks or successor financial software.
- Support operational departments with financial inquiries and expenditure tracking.
- Respond to inquiries
- Assist with payroll verification, benefit deductions, and related reporting.
- Prepare financial reports, summaries, presentations, and materials as needed.
- Strong knowledge of municipal finance, municipal fund accounting, GAAP, GASB, budgeting, and auditing.
- Proficiency with QuickBooks and advanced Excel skills.
- Ability to interpret and apply Massachusetts General Laws related to finance, procurement, grants, and public records.
- Ability to communicate clearly in writing and verbally.
- Ability to work independently, manage deadlines, and maintain strict accuracy.
- Strong analytical, organizational, and problem-solving skills.
- Ability to maintain confidentiality and handle sensitive financial information.
Requirements
- Bachelor’s degree in accounting, finance, public administration, business, or related field
- Minimum of five to ten years of progressively responsible accounting or municipal finance experience preferred.
- Experience with Massachusetts municipal or district finances preferred.
- Experience using QuickBooks, VADAR or equivalent financial software required.
- Experience with DLS reporting, grants management, or public-sector audits preferred.
- Must successfully pass a complete background check, including CORI.
- Must hold a valid Massachusetts driver’s license with a satisfactory driving record.
- Must pass a pre-employment medical exam, including drug testing.
- Bondable under M.G.L. Chapter 41 requirements
- Proficiency with Microsoft Office as well as Google Workspace
- Comfort working with cloud-based and financial management systems.
Working Conditions
- Work performed primarily in-person, in a dynamic office environment.
- Regular and punctual attendance required.
- Ability to sit, type, and use a computer for extended periods.
- Occasional lifting up to 25 pounds.
Hours & Compensation
- 18.00 hours/week (part-time, non-benefited).
- Salary range: $28,080.00 – $32,675.76 annually, DOQ