POSITION PURPOSE
The Staff Accountant supports the financial operations by performing advanced accounting, reconciliation, reporting, and compliance functions. This position maintains the district’s general ledger, prepares accurate financial reports, assists with grant and payroll verification, supports audit preparation, and ensures compliance with Generally Accepted Accounting Principles (GAAP), governmental accounting standards, and district policies. The Staff Accountant also serves as a backup to both the Payroll Coordinator and the Financial Coordinator to ensure continuity of business office operations.
ESSENTIAL FUNCTIONS
● Administer and oversee the district’s accounting system, including maintenance of the general ledger.
● Record and post receipts, deposits, and revenues with supporting documentation into the fund accounting system.
● Prepare financial reports including trial balances, fund balances, expenditure reports, encumbrance reports, and detailed activity reports.
● Verify and post bi-weekly payroll; serve as backup to the Payroll Coordinator as needed.
● Assist in managing federal and state grants, including monitoring expenditures and preparing required financial reports for the department of Education.
● Serve as a confidential employee, compiling wage, salary, and benefit data as needed for collective bargaining negotiations.
● Oversee the Student Activity accounts for middle and high school, including monthly reconciliation with the Treasurer.
● Collaborate with external auditors, provide documentation, assist with complete year-end closings, and prepare audit-related reports.
● Develop and implement cross-training programs for business office support staff.
● Oversee the preparation of required supplemental financial reports for the School Lunch Program.
● Complete and submit Excess & Deficiency reports for annual certification.
● Complete and submit the End-of-Year Report.
● Post month-end journal entries, including internal transfers.
● Recommend and implement improvements in fiscal procedures.
● Reconcile complex financial transactions and accounts.
● Calculate and prepare vouchers for monthly meals tax.
● Record all budget journal entries.
● Serve as backup to the Payroll Coordinator and the Financial Coordinator to ensure coverage of key financial functions.
● Perform other duties as assigned by the Director of Finance & Operations.
