TOWN OF GROTON
173 Main St.
Groton, Massachusetts 01450-1237
Tel: 978-448-1145
Fax: 978-448-1115

Executive Assistant to the Town Manager

The town of Groton is accepting applications for an Executive Assistant to the Town Manager. This position is responsible for administrative work reporting to the Town Manager to discharge the duties and ensure the efficient operation of the office. This is a full-time 40 hours per week position with full benefits. The salary range for this position is $66,243 to $83,607 annually, based on experience.

Responsibilities include, but are not limited to, administering and implementing programs and policies of the Town Manager; acts as liaison between the Town Manager and other town departments. Assist in investigating and attempting to resolve complaints made to the Town Manager. Attend all evening Select Board meetings, including preparation of agendas and supporting materials; prepares and takes minutes. Issues annual license applications and permits. Assist in the coordination of Town Meetings including preparation and printing of warrants and handouts; work with the Town Moderator to coordinate presentations; attend and manages display of presentations at Town Meetings. Processes the department mail; composes routine correspondence and advertises public hearing notices. Orders all office supplies for town departments. Maintains highly confidential department files for the Select Board and Town Manager, as well as general town documents. Assist Town Manager in budget preparation and attend all budget meetings as part of the finance team; reconciles and monitors budgetary accounts under jurisdiction of the Select Board and Town Manager; processes all invoices for the Town Manager and Select Board. Generates biweekly payroll for the department. Creates town’s annual report for printing and distribution. Oversees the annual appointment process for appointed officials, makes sure appointment portal is current and advertise committee vacancies as needed. Assist the Town Manager in collective bargaining, and acts as the Parking Clerk for the town.

This is a confidential position. Candidates must have excellent communication and interpersonal skills as well as the ability to work well under public scrutiny. Ability to multi-task and work independently is essential. Working knowledge of MS Office and PowerPoint. General knowledge of the applicable provisions of the MGL pertinent to the Town Manager’s Office and municipal government. Bachelor’s degree in public administration or related field and seven years of experience in a responsible position in municipal administration is desired; or any equivalent combination of education and experience.

To apply, please complete a job application and submit to Melisa Doig, HR Director, Town Hall, 173 Main St., Groton, MA 01450 or by email to humanresources@grotonma.gov. For questions, please call 978-448-1145. Job description is available by request. Applications can be found on the Groton town website, www.grotonma.gov.

                                                            This email address is being protected from spam bots, you need Javascript enabled to view it. Application deadline is Aug. 12.

The town of Groton is an Equal Opportunity Employer