Burlington Public Schools Grants Specialist

The Grants Specialist will perform tasks associated with the Business Office’s functions as they relate to school grants- including, but not limited to, the following;

  • Manage school grants in accordance with state and federal requirements, prepare and submit grant applications and budgets, track expenditures to grant budget, draw funds using the state’s grants website application, create grant fund accounts in the accounting software, and prepare and file grant amendments
  • Prepare and file final grant reports to applicable outside agencies. Assist staff with grant management and finances
  • Complete periodic reporting & data collection as required
  • File timely Final Financial Reports
  • Perform budget entries & amendments in accounting software
  • Prepare time & effort reports for employee and supervisor verification
  • Maintain grant records for compliance with federal & state requirements
  • Maintain organized and complete electronic and paper files as needed in preparation
    for annual grants audits
  • Work closely with school and district administrators to keep them informed about grants and meet with grant program managers regularly to ensure timely and compliant expenditure of grant funds
  • Oversee grant expenditures to determine allow-ability and the availability of funds. Advise employees and managers on proper grant spending, reclassify expenditures as necessary
  • Notify Treasurer’s Office of requested funds, and verify proper revenue postings in Munis
  • Prepare regular reporting on status of grant funds
  • Produce monthly budget reports from the accounting software and distribute to grant program managers
  • Assist in the development of grant related policies and procedures, as well as Maintain and update the District’s Grant Procedures Manual on an annual basis
  • Serve as liaison between the school department and DESE pertaining to grants, grant reporting, and auditing
  • Work with others to research, develop, and secure grant opportunities from private and public sources that enhance the district’s instructional programs
  • Perform additional duties, as assigned by the School Business Manager 


Understanding of:

  • State and federal grant administration laws and regulations. Specific knowledge of state and federal educational entitlement grants (e.g. IDEA, Title I, Title IIA) desired
  • Massachusetts General Laws relating to municipal finance
  • Budgets, revenues and expenditure control
  • Integrated accounting software, prior MUNIS experience preferred
  • General accounting concepts related to accounts payable, accounts receivable and cash receipts

Education and/or Experience:

  • Minimum of associate’s degree; bachelor of science in accounting, business administration, or closely related field preferred
  • One to three years of experience and/or training that includes municipal/school finance, or accounting, grants management experience preferred
  • Prior experience with EdGrants and Munis a plus

Hours of Work: This is a 12-month position. Five days per week, M-F. 37.5 hours per week. Hours of work will align with the School Business Office’s hours of operation, typically 8 a.m.-4:30 p.m.

Salary Range: $70,000 – $90,000