Job Description
Come join our dynamic team! The city of Newton is seeking qualified and experienced candidates for the position of Bid Coordinator. The purpose of this position is the Bid Coordinator is responsible for all aspects of initiating an IFB/RFP/RFQ and seeing it through to release. This position is also responsible for preparing contract change orders and extensions and maintaining the appropriate Contract Logs. The Bid Coordinator works independently and is responsible for assuring smooth preparation of bids, contract change orders and extensions for issue. This is an important function on which all other members of the department depend. The position calls for good judgment, attention to detail and strong organization skills, and knowledge of public procurement laws. The Bid Coordinator will work directly with the CPO establishing schedules for releases and resolving issues relating to document preparation. The Bid Coordinator is also responsible for entering departmental requisitions and processing credit card transactions as needed. Specific responsibilities include preparing, assembling, scanning and maintaining all documents and databases related to the advertising, drafting and issuing proposed IFB/RFP/RFQ/Change Orders/Extensions for city projects. This includes ensuring proper receipt of submitted Bid Request Forms, preparing complete bid/proposal files, advertising of public bids, and final preparation of the accepted bid/proposal templates. Monitors and updates Purchasing Department Contract Logs and city’s website as required. Track all addenda questions and issue and post as necessary. Also performs other miscellaneous administration tasks to include a wide variety of back up tasks when staff are not in the office. This is a full-time, exempt position, hiring salary range: $ 65,115 – $73,328 annually plus yearly step increases, excellent benefits, and the opportunity to be a part of our team of dedicated public servants. For more information, please visit the city of Newton website at newtonma.gov/jobs. The city of Newton is an Equal Opportunity Employer that recruits and hires qualified candidates without regard to race, color, religion, sex (including pregnancy), gender identity, national origin, ancestry, political affiliation, sexual orientation, citizenship, disability, genetic information, age, military service, or any other non-merit factor.