Job Description
Topsfield (population 6,500) seeks qualified candidates for the part-time position of Assistant Town Clerk to perform administrative and clerical duties on behalf of the town of Topsfield. The Assistant Town Clerk receives direction from the Town Clerk and is appointed by the Town Administrator and Town Clerk. The Assistant Town Clerk performs all administrative and clerical duties for the Town Clerk’s Office, including the posting of all town board and committee agendas and updating of the online meeting calendar. The Assistant Town Clerk works with all town departments regarding all departmental operations. The Assistant Town Clerk assists the general public in person, by email, and by telephone, resolving issues and/or makes referrals as necessary. The Assistant Town Clerk maintains and updates voter/census data using the State Voter Registration Information System and assists in the preparation of materials for all elections and Town Meetings. The Assistant Town Clerk registers, maintains, and certifies vital records, including births, deaths, and marriages, and collects and accounts for fees. The Assistant Town Clerk assists in the taking of the Annual Census and publication of the Annual Street Listing. The Assistant Town Clerk issues local licenses and permits, and collects, records, and accounts for fees. The Assistant Town Clerk assists the public with genealogical information and research.
High school diploma required; associate’s degree preferred; BA is highly desirable
Two or more years of directly related work experience; or three years of experience in a similar setting or related field; Municipal experience is highly preferred; Massachusetts Municipal experience is highly advantageous.
For a detailed job description, go to www.topsfield-ma.gov
Hourly Rate: $26.00 to $31.00 – 24 hours per week
Job Classification: Grade 5 Non-Union Classification Plan; FLSA Non-Exempt; Personnel Bylaw
Benefits: Eligible for health insurance and pro-rated employee benefits
Schedule/Hours: Flexible schedule during regular business hours of Town Hall – TBD
Applications will start being reviewed on Thursday, September 17, 2026. (Position will remain open and posted online until a qualified candidate is hired.)