Summary
Performs technical accounting, financial, and computerized functions in maintaining town fiscal records and systems.
Essential Functions
- Monitors expenditures of all town funds, examines all vouchers, department bills and payrolls for appropriateness of expenditure, and for accuracy and availability of funds before payment by Treasurer; oversees preparation of weekly warrants for payrolls and accounts payable.
- Responsible for posting the accounts payable warrants, payroll warrants, cash receipts, and monthly journal entries to the General Ledger.
- Reconciles Treasurer’s cash balance with the General Ledger cash balance, reconciles receivables, betterments, and outstanding long-term debt on an established schedule.
- Assists in the preparation of monthly reports to track all financial activity within the town’s many funds, to include special revenue funds, revolving funds, state and federal grants, capital projects, enterprise funds, trust funds, and the general appropriations of the town; ensures that funds are reconciled on a monthly basis with the department authorized to expend said funds.
- Compiles and submits required local, state and federal reports (including, but not limited to, Tax Recapitulation Sheet, Schedule A, and reports providing for Free Cash Certification) during and at the close of the fiscal year; prepares annual balance sheet, breakdown of cash receipts, and annual reports for Town Report.
- Maintains original town service contracts, employment contracts, and grants with state and federal government, as well as private entities doing business with the town. Reviews contracts to ensure compliance with Massachusetts General Laws and purchasing procedures, and certifies availability of appropriated funds.
- Assists in the development of operating and capital budget documents and facilitates review and approval with the Finance Director, Town Administrator, Board of Selectmen, and the Finance Committee; assist all town departments in budget development.
- Responsible for management of computer software as it relates to accounting and data processing functions; maintains chart of accounts master file. Performs monthly and yearly close of town financial management system.
- Maintains the town’s purchase order system and in conjunction with the Town Administrator, authorizes purchase order requests.
- Conducts periodic internal operational and financial audits to assure compliance with state statutes and to sound financial management practices. Works with outside auditors during annual audit of town’s funds and expenditures.
- Maintains expertise in all aspects of municipal accounting through membership in professional organizations and continuing education.
- Performs other duties as assigned and in conjunction with other town departments and employees, as well as the general public regarding town finances and/or account procedures.