POSITION: Assistant Director of Human Resources
WORK YEAR: 12-month position, benefits eligible
HOURS PER WEEK: 40 hrs/week
REPORTS TO: The Director of Human Resources
ANNUAL SALARY: $75,000-$82,000
JOB GOAL: Assist the Director of Human Resources and support the Human Resources Office.
In this role you will:
- Develop and maintain spreadsheets, databases and HR systems related to employee hiring, leaves, and licensure.
- Assist and train employees and administrators in navigation of the HR systems that are used by WPS, including absence management, employee records, applicant tracking, and the accounting platform.
- Be responsible for oversight of HRIS platforms required to ensure seamless delivery/execution of employee self-service, performance management and overall HR record-keeping, working with internal stakeholders to ensure security and integrity of data.
- Oversee the new hire processing/onboarding from recruitment to their first day of the position, along with other transactional tasks for the department. This includes working with the HR Director to assist in administrator searches.
- Manage the recruitment and onboarding of substitutes.
- Responsible for state and federal reporting.
- Generate reports, analyze data and statistical information.
- Monitor the maintenance of confidential files, including all district employee personnel and medical files.
- Oversee onboarding for student teachers/interns/volunteers.
- Assist the Director with employee disciplinary, Title IX, and Title XI investigations.
- Manage all types of leaves of absence (FMLA, discretionary, medical, career exploration, worker’s compensation, etc).
- Responsible for monitoring Department of Elementary and Secondary Education (DESE) educator licensure.
- Oversee processing of unemployment claims.
- Assist the Director with various projects.
- Fill in for Director at meetings when needed.
- Supervise the day-to-day work of the Human Resources Administrative Assistant.
- Attend MASPA meetings with the Director.
- Perform any other related duties as assigned by the Director or Superintendent.
- Responds to immediate concerns and issues that arise with little direction.
- Excellent interpersonal skills to deal effectively and professionally with various stakeholders (employees, parents, town officials, and community members).
- Effective communication skills (verbal and written).
- Ability to prioritize multiple responsibilities and manage them effectively.
- Maintain confidentiality at all times.
- Possess a high degree of independent initiative and ability to problem solve.
- Must be detail-oriented and organized.
- Ability to exercise good judgment, flexibility, creativity, and sensitivity in response to changing situations and needs.
- Deep understanding of the sensitive nature of personnel matters, including the need for confidentiality at all times.
- Intermediate skill level in Microsoft Word and Excel.
- Experience with Munis, Frontline/Aesop, employee records, applicant tracking, Gmail, and PowerSchool or similar HRIS systems preferred.
- At least three years of experience in human resources or a related field.
- Experience working in education, municipal, or state agencies highly desirable.
- Bachelor’s degree in human resource management or related field preferred.