GRADE: Grade 8 ($75,121.80 -$97,219.20)
RESPONSIBILITIES:
We are seeking a skilled, detail-oriented professional for a supervisory position that requires consistent exercise of discretion and judgment. This role involves predominantly intellectual and varied work in support of the Treasurer/Collector, ensuring the effective discharge of all departmental duties.
Key Responsibilities
- Supports the Treasurer/Collector and supervises clerical staff and daily office operations, coordinating workflow, assignments, and designated personnel functions.
- Oversees receipt, accounting, and deposit of all monies; maintains and balances the daily cash book; prepares the weekly Schedule of Receipts; and initiates authorized money movements among town accounts.
- Manages banking relationships, including downloading statements, monitoring daily account activity, reviewing incoming wires, and coordinating departmental turnovers.
- Performs bank reconciliations and assists the Financial Analyst with reconciling Treasurer’s Cash, tax-related receivables, and other financial reporting needs; prepares information for auditors and supports budget development.
- Processes weekly departmental payroll, tracks staff time and vacations, manages office purchasing, schedules invoices for payment, and monitors budget-to-actual expenditures.
- Responds to taxpayer inquiries and supports the Collector functions of the office, including processing past-due notices and assisting with tax title account management.
- Reviews bi-weekly town payroll for accuracy and compliance and serves as backup payroll processor.
- Maintains outstanding checks lists; coordinates voided and returned payments with Accounting; ensures proper fees are assessed; and processes electronic state and federal tax payments.
- Serves as acting Treasurer/Collector in their absence
Qualifications:
- Strong organizational skills and attention to detail
- Excellent communication and interpersonal skills
- Proficiency with financial software, Microsoft Office Suite, and data entry
- Ability to maintain confidentiality and handle sensitive information with discretion
- Experience in municipal finance or government operations preferred but not required
REQUIREMENTS:
Bachelor’s degree in accounting, finance, or a related field; three to five years general business and/or finance-specific operations experience, including interactions with the general public; prior supervisory experience; municipal experience preferred.
Special Requirements:
Must be bondable by the town in accordance with Massachusetts General Laws.