Position: Executive Assistant to the Town Administrator & Select Board
Department: Town Administrator
Status: Full-Time | Exempt
Salary Range: $65,000 – $75,000
The town of Swampscott is seeking a highly organized and professional Executive Assistant to the Town Administrator and Select Board. This position provides confidential, high-level administrative support and serves as the primary liaison between the Town Administrator, Select Board, town departments, and the public.
Responsibilities include managing communications and schedules; preparing Select Board agendas, meeting materials, and minutes; ensuring compliance with the Open Meeting Law and Public Records Law; maintaining official records; processing licenses under Select Board authority; coordinating board and committee appointments; assisting with budget tracking and invoice processing; drafting correspondence and legal notices; and maintaining the Select Board’s website content. The Executive Assistant regularly attends Select Board meetings, including executive sessions, and exercises independent judgment while handling sensitive information.
Qualifications:
Three to five years of experience in municipal government or a related professional setting, or equivalent education and experience. Strong proficiency in Microsoft Office, excellent communication and organizational skills, and the ability to work independently, manage competing priorities, and maintain strict confidentiality are required. Some evening meetings may be required.
Full job description: www.swampscottma.gov/human-resources/pages/employment-opportunities